Warehouse Manager G4

DEADLINE FOR SUBMISSION OF APPLICATIONS

December 9, 2024 - 23:59 - GMT - 05:00 Eastern Standard Time (Panama)

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply regardless of race, colour, national origin, ethnic or social origin, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Programme is the world's largest humanitarian organization, saving lives in emergencies and using food assistance to build a path to peace, stability and prosperity for people recovering from conflict, disasters and the impact of climate change.

At WFP, people are at the heart of everything we do and the vision for WFP’s future workforce is one of diverse, engaged, skilled and high-performing teams, selected on merit, operating in a healthy and inclusive work environment, living the WFP values ​​(integrity, collaboration, commitment, humanity and inclusion) and working with partners to save and change the lives of those WFP serves.

For more information about WFP, please visit our website: https://www.wfp.org and follow us on social media to keep up to date with our latest news: YouTube, LinkedIn, Instagram, Facebook, Twitter, TikTok.

WHY JOIN WFP?

• WFP is the 2020 Nobel Peace Prize winner.
• WFP offers a highly inclusive, diverse and multicultural work environment.
• WFP invests in the personal and professional development of its employees through a variety of training, accreditation, coaching, mentoring and other programmes, as well as through internal mobility opportunities.
• A career with WFP offers an exciting opportunity to work in a variety of country, regional and global offices around the world, and with passionate colleagues who work tirelessly to ensure that effective humanitarian assistance reaches millions of people around the world.
• We offer an attractive compensation package (see Terms and Conditions section of this vacancy announcement)

ORGANIZATIONAL CONTEXT

These positions are located in WFP warehouses. Position holders report to the Warehouse Management Assistant/Associate or designee. Position holders are exposed to all phases of warehouse operations and work with minimal supervision. They may provide supervision and on-the-job training to other warehouse staff.

This position is based in Panama Pacifico, Panama and reports to the Senior Warehouse Manager.

THE PAPER

Manage receiving/shipping and verification of products in order to maximize the quality of warehouse operations and mitigate losses, and support best practices in warehouse management in compliance with WFP warehouse standards and established guidelines.

KEY RESPONSIBILITIES: (not exhaustive or comprehensive):

1. Efficiently receive/dispatch goods, including transshipment (truck to truck) against approved official documentation (e.g. waybills and/or delivery notes), ensuring accurate physical count of goods, including quality, in accordance with established standards.
2. Prepare, verify and sign warehouse and transportation documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in accordance with corporate requirements.
3. Perform daily warehouse closing reconciliation and accurate inventory controls supporting internal control systems in compliance with warehouse management requirements.
4. Conduct daily inspections and prepare reports on the quantity and quality of products received/dispatched and handled, promptly detect and analyse reasons for stock discrepancies/damages, investigate missing quantities and prepare warehouse loss reports recommending appropriate solutions to enable informed decision making.
5. Implement appropriate measures to safeguard food and non-food products, to ensure quality control using standard preventive measures in accordance with procedures established by WFP and authorization received from the supervisor.
6. Monitor warehouse and commodity status and take appropriate measures to support efficient storage space planning and well-organized storage of commodities, in accordance with WFP storage standards.
7. Provide guidance and on-the-job training to warehouse staff to contribute to their development and high performance.

TERMS AND CONDITIONS

Opening number: 1
Based in: Panama City, Panama
Contract Type: Fixed Term/General Services
Level: 4
Duration: 12 months

This position is open only to Panamanian citizens or residents with a permanent work permit.

You may refer to the UN Salary Scale webpage for Panama for your reference (UN - Salary Scale). Fixed-term appointments are for a continuous period of one year or more and will have a specific expiration date. The initial appointment is subject to a one-year probationary period. Successful candidates will be placed on a roster for (2) years.

WFP LEADERSHIP FRAMEWORK

The WFP Leadership Framework outlines common standards of behaviour that guide HOW we work together to achieve our mission.

Click here to access the WFP Leadership Framework
 

REASONABLE ACCOMMODATION

WFP is dedicated to fostering diversity, equity and inclusion. Our recruitment process is designed inclusively to welcome candidates from all backgrounds, celebrating diversity and ensuring a respectful environment for all. We aim to achieve an accessible and fair hiring process. If you require reasonable accommodations or have accessibility concerns, please contact us confidentially at global.inclusion@wfp.org. Our DEI team is here to ensure your full participation in our hiring process.

DISCLAIMER WITHOUT CHARGES

The United Nations does not charge any application, processing, training, interview, testing or other fees in connection with the application or recruitment process. If you receive a request for payment of a fee, please disregard it. Also, please be aware that emblems, logos, names and addresses are easily copied and reproduced. Therefore, you are advised to take special care when submitting personal information on the web.
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REMINDERS BEFORE SUBMITTING YOUR APPLICATION

• We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, language skills and UN qualification (if applicable).
• Once you have completed your profile, submit your application and submit.
• Make sure to upload your professional CV in English.
• Please note that the only documents you will need to submit at this time are your CV and cover letter.
• Additional documents such as passport, letters of recommendation, academic certificates, etc. may be requested in the future.
• Please contact us at global.hrerecruitment@wfp.org if you encounter any challenges while submitting your application.
• Only shortlisted candidates will be notified.

All employment decisions are made on the basis of organizational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment, free from sexual exploitation and abuse, all forms of discrimination, any type of harassment, sexual harassment and abuse of authority. Therefore, all successful candidates will undergo rigorous reference and background checks.

No appointment under any type of contract will be offered to members of the United Nations Advisory Committee on Administrative and Budgetary Questions (ACABQ), the International Civil Service Commission (ICSC), the FAO Finance Committee, the WFP External Auditor, the WFP Audit Committee, the Joint Inspection Unit (JIU) and other similar bodies of the United Nations system with oversight responsibilities for WFP, either during their service or within three years of their departure.