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Publicado el 03 de Agosto de 2022

Regional Award Management Manager

Fecha límite: 15 de Septiembre de 2022


The Organization

We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realise the right of children and to ensure their voices are heard. 

 

We are working towards three breakthroughs in how the world treats children by 2030:

No child dies from preventable causes before their 5th birthday
All children learn from a quality basic education and that,
Violence against children is no longer tolerated
 

We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children.  We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive workplace where ambition, creativity, and integrity are highly valued.

The Opportunity

This position can be based in: Panama, Colombia, El Salvador, Guatemala, or Peru. Other LAC countries will be considered.

ROLE PURPOSE:
As a key member of the Regional Programme Operations team, the post-holder will lead the Awards
Management functions and support across the LAC region.
The post-holder will work in close collaboration cross-departmentally within the Regional Office
(especially with programme operations, finance, supply chain, HHRR, NBD, resource mobilisation, PQI).
S/he will be a member in Regional Risk Committee.
S/he will play a lead role in monitoring, reporting on and driving improvement in award performance
across KPIs, MIs and other cross-functional indicators of award performance in countries and the
region. S/he will provide quality management reporting and input to the Region and to global AM
governance groups (AM Leadership Group – Members and Regions; Region and Centre Monthly AM
meeting) as required.
S/he will drive improvements whilst referencing global standards, procedures, tools and frameworks,
bridging global priorities with field realities to shape country offices awards management to be effective
and compliant. S/he will work with the Country Offices Award Leads, Centre and AM governance
groups to identify best practice and shortcomings, to work to improve processes and tools

SCOPE OF ROLE:
Reports to: Regional Programme Operations Director for LAC.
Dotted line report to: Director of Award Management and Donor Compliance, SCI Centre
Staff directly reporting to this post: None.
Dotted line reports: LAC Region SCI Country Office Awards Leads [GTM, SLV, HTI, NIC, COL,
PER, BOL, VEN], Regional Projects Awards Leads + support to non IP members [MEX, HND, RD]
where required.
Teleworking: Please note that due to the Covid-19 pandemic the role will likely begin remotely, and
the successful candidate may be required to use their own equipment (laptop) in the initial weeks and
have good access to internet.

KEY AREAS OF ACCOUNTABILITY:
Leadership in Award Management
• Build relationships within the award management community, and cross-functional teams to
support the resolution of issues and coordination of deliverables i.e., reports, KPIs, among others.
Escalating issues to the centre office if required.
• Be a Regional Award Management System (AMS) Champion, engaging in the global AMS Champions
network and supporting the RO and CO on AMS issues where required.
• Have regional oversight for all LAC directly received funding and support countries in the region to
engage with SCI directly received donors (e.g. WFP, UNHCR).

For directly received accounts, escalate programmatic /compliance issues to donor RO, where
donor is receptive to these; or escalate to Awards/Compliance Lead at Centre for them to take to
donor HQ.
• Build CO and RO staff capacity to manage awards and comply with donor requirements,
coordinating efforts with Members to provide demand-driven capacity building, and collaborating
with Centre and other Regional Awards Leads to drive learning approaches that positively impact
LAC CO AM standards and performance.
• Ensure that LAC COs achieve Award Management related Operational and Program Quality KPIs.
Understand and analyse KPI results, provide supporting information to the RO and Centre, and
identify improvements that can be undertaken to improve awards performance.
• Provide regional leadership in award management functions through recruitment, mentoring and
active talent management and development of key LAC CO awards staff.
• Create an environment of continuous learning for awards staff, sustaining a regional AM
Community of Practice to drive peer-to-peer support and collaboration between awards leads that
supports our programme results for children.
• Provide strong matrix (dotted line) management for country awards leads in the region including
input to development and performance objectives and feedback to line managers for performance
reviews.
• Provide reports and analyses of CO portfolios for Country Analysis and Strategic Portfolio
processes and on demand from Regional Director, Program Quality and Design Director or NBD
Manager.
• Act as a positive role model, exhibiting leadership within the Awards Management function for the
region.
Award Management Processes and Systems
• Input to and support the roll out of organisational development and change management as
required in line with global SCI strategy, work streams and projects e.g., High Performing
Organisation (HPO) projects including Coding, PPM/PRIME).
• Support and drive the use of AMS across the function and focus on data quality improvements,
systems integrity, and utility of AMS as a management information tool for award portfolio
management and SMT insights for decision-making
• Actively engage with Regional Humanitarian and Ops Team to ensure that CO`s awards functions
maintain appropriate preparedness and capability to respond to emergencies.
• Provide second line compliance support to directly received awards, reviewing high risk/critical
opportunities, proposals and awards.
• Support COs with all directly received processes (e.g. go/no go, fundraising protocol waivers,
foregone CAM approvals, etc.) and acts as approver as relevant per the scheme of delegation.
• Lead and/or backstop award management functions in humanitarian responses in LAC.
• Communicate and coordinate with IP Member contacts and centre directly received leads to
understand and record any changes related to donor compliance requirements and reporting dates
LACRO Award Management
• Provide review of LACRO award agreement terms and escalate to legal department for further
support.
• Provide award management support on regional office-managed awards, coordinating the work of
the LACRO to ensure donor requirements are met, processes followed, and RO KPIs and MIs
achieved.
• Support budget holders in the effective award management of humanitarian seed, pooled and appeal
funds to LAC responses in SCI CO and LAC non-IP members including where required, with
manual regional administration to support the response
• Coordinate regional-managed award kick off meetings, including a focus on donor requirements
and ensure these occur at the start of each award.

Prepare and perform portfolio level monitoring and analysis and follow up issues identified to their
adequate resolution.
• Produce management reports and escalate identified portfolio issues in a timely manner
Strategic Portfolio
• Ensure accurate and up to date information on the award portfolio is readily available to regional
SLT and members, in coordination with RD and NBD.
• Working with the Regional Finance Director, ensure that country offices have a clear framework
for master budget development, cost allocation, monitoring of award budgets, phasing and
forecasting, in particular ensuring alignment between the master budget and country office funding
tracker.
• In close collaboration with NBD, track SCI pipeline of directly received accounts (including WFP
and UNHCR) and provide award technical inputs into the opportunity/proposal process (go/no go,
foregone CAM, risk assessment, etc).

 


REQUERIMIENTOS

To be successful, you will bring/have:

 

University degree in international development, social sciences, business administration, economics, or finance.
Experience with NGOs with increasing responsibilities including proven experience in award management at a country/field level.
Knowledge of the requirements of major institutional donors in humanitarian and development contexts including eligibility issues and compliance management.
Good understanding of programme, financial and operational management issues, and processes.
Excellent planning, management, and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities.
Outstanding written and verbal communication skills in English and Spanish.
Demonstrated capacity to resolve complex issues through strong attention to detail, conducting trends analysis, problem solving skills, defining a clear way forward, and obtaining stakeholder buy-in.
Culturally sensitive, with highly developed interpersonal and team working skills, including influencing, negotiating, and coaching.
Fluency English and Spanish. French is desirable.
Experience of capacity building and training delivery through various mechanisms.
Commitment to Save the Children values.

Desirable
• Experience with award management policies, procedures and systems and Save the Children’s
award management system (AMS)
• Knowledge of US government regulations and UN donors such as WFP and UNHCR
• Substantial experience in grants/award management, ideally with experience in both countrylevel and regional-level roles. Understanding of financial reporting from Save the Children’s
accounting software (Agresso)
• Track record of active contribution or support to a senior team, providing support across
multiple sectors/regions or a broad award portfolio.
• Experience in line/staff management, or indirectly supporting matrix (dotted line) teams,
coaching to deliver results across a team of people
Additional job responsibilities
The duties and responsibilities as set out above are not exhaustive and the role holder may be required
to carry out additional duties within reasonableness of their level of skills and experience.
Equal Opportunities
The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and
Diversity policies and procedures.
Health and Safety
The role holder is required to carry out the duties in accordance with SCI Health and Safety policies
and procedures.

Application Information:

Please apply using a cover letter and up-to-date CV as a single document. Please also include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at www.savethechildren.net/careers

Save the Children | Regional Awards Management Manager | Latin America and the Caribbean

JD.Regional Award Management Manager.08

Applications will be reviewed on a rolling basis. Early applications will have priority. Qualified candidates could be interviewed before the application closing date.

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

 


 

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