Empleos

En este listado encontrará ofertas de empleo de las diferentes organizaciones que forman parte de la Ciudad del Saber. La FCDS no asume ninguna responsabilidad sobre las oportunidades ofrecidas por estas organizaciones.

Publicado el 20 de Julio de 2022

Executive Assistant (GS-5) / Panama City, Panama / Post# 42204

Fecha límite: 04 de Agosto de 2022


UNICEF is a leading humanitarian and development agency working globally for the rights of every child. Child rights begin with safe shelter, nutrition, protection from disaster and conflict and traverse the life cycle: pre-natal care for healthy births, clean water and sanitation, health care and education. UNICEF has spent nearly 70 years working to improve the lives of children and their families. Working with and for children through adolescence and into adulthood requires a global presence whose goal is to produce results and monitor their effects. UNICEF also lobbies and partners with leaders, thinkers and policy makers to help all children realize their rights—especially the most disadvantaged.

UNICEF works in some of the world’s toughest places, to reach the world’s most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.

Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

For every child, a champion

Guided by the 2030 Agenda for Sustainable Development and the UNICEF Strategic Plan, 2018–2021, the programme addresses barriers to the full realization of children’s rights, with a focus on the most vulnerable, particularly indigenous and Afrodescendent peoples, migrants and rural populations. 

The general objective of the UNICEF programme 2021-2025 is to support the Government so that, from early childhood to adolescence, opportunities are created in an equitable manner and without violence, allowing children and adolescents to grow and develop fully, with no left one behind. 

The UNICEF programme for Panama will prioritize: (a) Early childhood development; (b) Adolescent development and participation; (c) Protection of children and adolescents. 

 

Purpose for the Job:

Under the supervision ofthe Representative, and supporting the Programme Manage, the Executive Assistant is accountable for communications, operations and administrative support services to enhance the smooth running of the supervisor’s day-to day activities. Executive Assistants also represent the supervisor in initiating, following up on and resolving issues pertaining to administrative requests.

How can you make a difference?

Summary of key functions/accountabilities:

COMMUNICATIONS SUPPORT:

On behalf of supervisor, manage incoming and outgoing correspondence, e-mails and telephone calls.
Communicate sensitive information to higher level managers.
Provide routine information pertaining to the work of the division/office.
Draft responses to written inquiries on routine questions.
Coordinate responses to sensitive inquiries.
Prepare briefing materials for official trips or meetings.
Follow up on established deadlines and ensuring timely submissions by staff on reports, correspondence and other documents.
ADMINISTRATIVE SUPPORT:

Maintain the supervisor’s calendar and arrange meetings.
Organize official travel on behalf of supervisor.
Prepare documentation for the supervisor’s signature reviewing for style, factual and grammatical accuracy.
OPERATIONS SUPPORT:

Supports capacity development activities and conferences by making the logistical arrangements, through engaging with facilitators, caterers and hosts.
Maintains and updates a system which monitors the absence of staff.
Supports management of administrative supplies, office equipment, and updating the inventory of items.
Impacts of Results:

Executive Assistants at the GS-5 level typically report to a head/deputy head of office; therefore, the scope of key results extends beyond small, discrete teams to impact support services of larger, more complex organizational structures. S/He supports the supervisor in the compilation and coordination of work products, ensuring deadlines are met and that established rules and procedures are followed. The work is standardized, yet the incumbent must apply a good knowledge of guidelines to operationally support the supervisor.  In addition, they represent the supervisor in communications with counterparts within UNICEF and in partner organizations. Efficiently initiating, monitoring and ensuring provision of such services allows the supervisor to focus on substantive core work.


REQUERIMIENTOS

To qualify as an advocate for every child you will have…

Completion of secondary education, preferably supplemented by technical or university courses related to the work of the organization.
A minimum of five years of relevant administrative or clerical work experience is required .
Fluency in Spanish and English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian) or a local language is an asset.
For every Child, you demonstrate...

UNICEF’s Core Values of Care, Respect, Integrity, Trust and Accountability (CRITA) underpin everything we do and how we do it. Get acquainted with Our Values Charter: https://uni.cf/UNICEFValues

 

UNICEF competencies required for this post are…

Demonstrates Self Awareness and Ethical Awareness 
Works Collaboratively with others 
Builds and Maintains Partnerships 
Innovates and Embraces Change 
Thinks and Acts Strategically 
Drive to achieve impactful results 
Manages ambiguity and complexity 
 

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