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Publicado el 08 de Abril de 2021

18508-2021 Development of Long-Term Agreements for the supply of emergency and crisis relief items to expedite response to emergencies and crises in Latin America and The Caribbean regions

Fecha límite: 05 de Mayo de 2021

Development of Long-Term Agreements for the supply of emergency and crisis relief items.  The expected outcome of this procurement exercise is the development of one or more UNDP Long-Term Agreements (LTAs) for the supply of emergency and crisis relief items.

It is UNDP´s intention that the resulting LTAs will be used mainly to facilitate an agile and expedited procurement of items in connection to crisis / emergency responses occurring primarily in the Latin America and Caribbean regions. When more than one LTA is established as an outcome of this ITB, the award of final purchase orders / contracts will be subject to the evaluation of offers requested by UNDP from the respective LTA holders, through a corresponding secondary bidding exercise.

The initial LTAs shall be concluded for a period of 1 (one) year and may be extended for additional 1+1 years, subject for satisfactory performance of the supplier/s.


The United Nations Development Programme (UNDP) hereby invites you to submit a Bid to this Invitation to   Bid (ITB) for the above-referenced subject.

This ITB includes the following documents and the General Terms and Conditions of Contract which is inserted in the Bid Data Sheet:

Section 1: This Letter of Invitation

Section 2: Instruction to Bidders

Section 3: Bid Data Sheet (BDS)      

Section 4: Evaluation Criteria

Section 5: Schedule of Requirements and Technical Specifications

Section 6: Returnable Bidding Forms

Section 7: contract to be signed – Long Term Agreement.

o  Form A: Bid Submission Form

o  Form B: Bidder Information Form

o  Form C: Joint Venture/Consortium/Association Information Form

o  Form D: Qualification Form

o  Form E: Format of Technical Bid

o  Form F: Price Schedule

o  Form G: Form of Bid Security

o  Form H: List of countries and territories in Caribbean, Central and South America expected to be covered under the LTA/s resulting from this tender.


If you are interested in submitting a Bid in response to this ITB, please prepare your Bid in accordance with the requirements and procedure as set out in this ITB and submit it by the Deadline for Submission of Bids set out in Bid Data Sheet.

This procurement process is conducted through the UNDP eTendering online system (interested applicants must register in the system in order
to access the additional documents).

Detailed instruction on how to register as a first-time user, how to submit and manage bids, as well as the complete User guide for bidders, and FAQ document for bidders, can be found at the link below:

Procurement Resources for Bidders  

First-time registrants can also use the following details to login and create access:
i. URL:

Username: event.guest
Password: why2change (DO NOT change this password)

ii. Click on “Register as Sourcing Bidder” – see screenshot below:
If you have already registered in the system before, log in using your username and password.
If you do not remember your password, contact UNDP for support. Do not register as a new bidder. Once you have completed registration and are signed in, search for the Event ID indicated on page 1 above.

1. It is strongly recommended that you create your username with two parts, i.e. your first name and last name separated by ‘.’ (e.g. john.smith). 

2.   The registration page enables you to create a user ID. The system will generate a  
      temporary password that will be sent to the email address provided by you     
      during registration process. Ensure that the email address you provide is correct
      as your login password will be sent there. If you do not receive an email within
      an hour, please check your junk mail.

3.    When creating your new password, it should meet the following criteria –
       • Minimum 8 characters long
       • At least one UPPERCASE LETTER
       • At least one lowercase letter
       • At least one number

Before attempting to login with your temporary credentials, it is recommended that you clear your browser history.
Bidders must utilize the “Accept Invitation” function in eTendering system, where applicable. This will enable you to receive amendments or updates to the RFP. Should you require further clarifications, kindly communicate with the contact person/s identified in the attached Bid Data Sheet as the focal point for queries on this RFP.

eTendering Reference: ITB 18508-2021 and Event ID number 0000008953

UNDP looks forward to receiving your Proposal and thank you in advance for your interest in UNDP procurement opportunities.


UNDP Procurement Unit

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