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Publicado el 15 de Septiembre de 2023

Internship For Communications Project Manager Assistant

Fecha límite: 05 de Octubre de 2023

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About us
 

Phoenix Design Aid A/S (PDAid) is an international design and communications  for development company with expertise in graphics and digital solutions with years of experience working for the United Nations, the European Union and Non-governmental organizations (NGOs). Our clients have a passion for fundamental causes, such as protect children’s right, secure highest possible level of health and caring for the environment. Read more about us at http://www.phoenixdesignaid.com

Our offices are located in Randers, Copenhagen, Nairobi, Sydney, Valencia and Panama City and since our clients all based over the world, our Project Managers can be based anywhere too, as long as you bring a high-level skill set and experience within digital project management – preferably from a UN agency or inter-governmental institution.

You support to give life to every project.
 

Your job will be to support the regional office located in Panama. You will do this in close collaboration with our Project Managers, the Executive Assistance and under the direct supervision of the Regional Director for Latin America and the Caribbean. Your typical responsibilities will include:

o    Equipping the Regional Director to ensure she can respond in a prioritized, timely, efficiently, and appropriately way to the many and varied requests through high level executive support. This includes preparing summaries, PowerPoint presentations, briefings, talking points, technical inputs, emails, letters, forms, templates, HR and management related documents.

o    Providing high level executive support to program/management and operational issues by preparing coordinating, analyzing, and collecting inputs for the development of programmatic and management reports and related documents.

o    Support with the bidding process and public tenders: search for tender opportunities and present to Regional Director, monitoring and reviewing tenders in tender platforms and responsibility for updating internal communication platforms and follow-up internally with the regional team and send out non-Bidding e-mails.  Prepare proposals (writing), update of partners database, update of projects portfolio in English and Spanish, update of templates in Spanish.

o    Preparation of documentation, instructions and/or letters to process shipments from Denmark and follow-up of the final delivery with customs and carrier company.

o    Writing cases for the website and internal news in close collaboration with the Project Managers and responsible of communications with Denmark HQ.

o    Support and follow up internal administrative business with Project Managers and the Regional Director.

o    General facilities support, such as office purchases, booking of meeting rooms, general office maintenance coordination with the building administrators (coordination with the personnel for cleaning, routine check-ups, etc.).

The world is your workplace.
 

With us, you operate in an international environment. At the same time, you have the possibility to see exciting projects that will make a difference to a lot of people. For the ideal candidate, the possibilities for personal and professional growth are great, as we work in a very dynamic environment with a wide range of contacts. We have plenty of room for ideas at our regional office in Panama City.

Seeing the big picture, changing and improving – even in English

You are organized, forward thinking, an engaging communicator, can multitask, have telephone skills, is discreet, flexible, patient, honest and a fast learner, are a knowledge seeker, can think outside the box and provide innovative ideas to improve the office processes, feel confident communicating in English and Spanish, have the ability to manage you own time, enjoy teamwork and have a real passion for communications. You follow Phoenix Design Aid Code of Conduct in your daily basis.

Qualifications

·       Currently enrolled in a bachelor’s degree program in international business, business administration, or communications. Equivalent experience is valuable.

·       Proficient communicating in English.

·       Proficiency in Microsoft Office (mandatory) and other project management software’s (desirable).

·       Excellent time-management and organizational skills, a positive and proactive attitude and able to work independently and as part of a team.

Note: A salary will not be provided, but an allowance (to cover such as transportation expenses) could be negotiated.

Application and contact
 

Please send us your CV to JCB@phoenixdesignaid.com, CC NA@phoenixdesignaid.com – write “ Internship For international communications for development agency.” in the subject line. We look forward to hearing from you.

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REQUERIMIENTOS

Currently enrolled in a bachelor’s degree program in international business, business administration, or communications. Equivalent experience is valuable.

·       Proficient communicating in English.

·       Proficiency in Microsoft Office (mandatory) and other project management software’s (desirable).

·       Excellent time-management and organizational skills, a positive and proactive attitude and able to work independently and as part of a team.