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Published on September 14, 2020
Regional Finance Assistant
Limit: September 24, 2020
The Regional Finance Assistant is based in Panama City.
S/he reports to the Regional Finance & Administration Manager.
Budgeting and Cash Management
Ensure proper accounting management, in accordance with International Standards and donors and RET's policies and procedures;
Maintain an accurate monitoring of the projects budgets and be able to identify and swiftly report any inconsistencies;
Organize, archive and keep in a safe place all physical and digital financial information and sensitive documents;
Ensure appropriate and safe management of financial resources;
Carry out monthly backups (back-up) of all financial information;
Ensure that all project accounting and financial transactions are always consistent with the specific conditions of each project and donor requirements;
Coordinate the regular planning of the budget related to the implementation of the projects;
Responsible for the preparation of the budgets required for new projects proposals under the established standards indicated by donors;
At the end of each period (month / year), the Regional Finance Assistant will generate the monthly accounting report and all documents related to monthly financial reports according to the schedule defined for this purpose;
Ensure the preparation of financial reports requested by the donors in established terms and schedule;
Ensure the timely payment of the contractual obligations of the projects;
Ensure the correct management of the accounting and budgetary information on SAGA program, strictly in accordance with RET Financial Manual;
Ensure compliance with the financial procedures of the organization;
Provide support and assistance to the administrative staff of national and local offices.
To participate un coordination meetings with the Americas Bureau staff and country staff to ensure that programmatic and financial tools and activities are harmonised;
To perform other duties as assigned by her/his supervisor.
In addition, like all RET Staff:
To ensure a positive work environment in compliance with RET’ Core Values, Code of Conduct and PSEA.
To work as a team member to achieve RET’s global goals;
To manage in a transparent way RET’s resources, fulfilling effectively and efficiently the tasks entrusted;
To propose, timely and constructively, alternative solutions to problems that arise in the work area.
Qualifications and Requirements
University degree in Accounting. Certified Public Accountant or equivalent would be an advantage; a minimum of five years of progressively responsible experience in the field of finance, budget, accounting or related area is required. Experience with the UN Agencies or International NGOs is an advantage.
At least three years' experience in carrying out reviews and transactions related to finance, budgeting and accounting through an accounting system is required.
Experience carrying out finance, budgeting and accounting related tasks in compliance with International Accounting Standards and financial rules and regulations of international organizations is desirable.
Oral and written fluency in English and Spanish required.
Proficiency in Office 365 (Word, Excel, PowerPoint, Project, Outlook).
Excellent strategic thinking and problem-solving skills; a flexible, creative and collaborative working style.
Flexibility to manage different tasks effectively and willingness to put in extra hours when required.
Ability to travel internationally, as required.
This position is available for one year from the date of appointment. Extension of the appointment is subject to availability of funds and satisfactory performance.
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