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Published on August 20, 2020

Procurement Specialist (Contract Management)

Limit: September 06, 2020


Background Information - Job-specific

The United Nations Office for Project Services (UNOPS) is a United Nations entity responsible for infrastructure, procurement and project management (General Assembly Resolution 65/176 of 2010). Our mission is to help people build better lives and countries achieve sustainable development. UNOPS is a service provider, a technical advisor and an implementer of projects to support our partners.

i) Sustainable Infrastructure: UNOPS designs, builds, repairs and maintains infrastructure in some of the most challenging environments in the world. Its activities are focused on the development of transportation, education and health infrastructure, among other areas.

Functional Responsibilities

Under the guidance and direct supervision of the Project Senior Manager, and in close coordination with the Procurement Unit Manager, with the Supply Chain Management Specialist, and with the Technical and Pharmaceutical Quality Assurance Expert, the Procurement Specialist (Contract Management) is responsible for the development and implementation of strategic and effective contract and suppliers management and administration  reflecting international contract management  emerging best practices, compliance with UNOPS procurement policy, rules, regulations and procedures, ensuring that all parties to the contract fully meet their respective obligations as efficiently and effectively as possible, delivering the business and operational outputs required from the contract, with appropriate risk and opportunities management and obtaining the best value for money from the acquisition of health sector goods and services. 

The Procurement Specialist (Contract Management) ensures that roles, responsibilities and obligations are clearly allocated among the parties and proper systems and procedures are put in place to monitor performance and keep efforts well focused.

He/she analyzes and interprets the respective rules and regulations and provides advice and solutions to a wide spectrum of complex issues related to  contract management. The role requires a deep understanding of contract management  policy and processes and the Procurement Specialist (Contract Management) should be able to apply them to the appropriate situations and effectively deal with potential changes and disputes, in addition to responsibility for the deliverables of the work team, the incumbent’s work is focused on strategic relationship building and demand management, mainly referred to aggregation and dealing with complex organizational structures, preparation of business cases and understanding of the supply market, as well as sharing knowledge with projects in order to achieve reductions of costs and savings.

Maintaining the highest degree of personal and professional ethics, the Procurement Specialist (Contract Management) develop strong internal and external relationships that facilitate contract delivery, also promoting a collaborative, client-focused, quality and results-oriented approach in the Business Unit (UNOPS Mexico), forming cross-functional relationships with colleagues from multiple areas.  

The Procurement Specialist (Contract Management) works in close collaboration with the programme/project colleagues in UNOPS Mexico and Latin America and with UNOPS HQ personnel, particularly with the Procurement Group (PG), as well as the Government officials, to successfully deliver procurement services.

The Procurement Specialist (Contract Management) will work in close cooperation with the Business Unit (UNOPS Mexico) and the Project Senior Manager and report to the management on central issues related to procurement & contract management activities.  

S/he supervises and leads contract management personnel to deliver work results, in close cooperation with the leadership team in the “Project for Procurement of Medicines and Medical Supplies - FarmaMex”. S/he will have the following key responsibilities:

Planning and governance (Prepare for contract management and providing oversight)
People management (Ensure the right people are in place to carry out the contract management activities)
Contract performance management (Ensure the service is provided in line with the contract)
Contract administration and development
Management of contractual and supplier risk
Supplier relationship management and development (Improving supplier performance and capability)
Market management (Managing the wider market issues that impact on the contract, but lie beyond the supplier)

If you are interested in more detailed information about the functional responsibilities, please download the attached Terms of Reference. 

ii) Public procurement: UNOPS is a central procurement resource for the United Nations system and governments. It emphasizes an efficient, transparent and sustainable delivery of goods and services.

iii) Project management: UNOPS manages more than a thousand humanitarian, development and peacebuilding projects per year for different partners, ensuring quality, effectiveness and results that meet the highest standards.

UNOPS work seeks environmental, social and economic sustainability, which contributes to the progress of equity and the common good of the countries in which it operates, thus promoting the improvement of the living conditions of the most needy people. UNOPS has a presence in 23 countries in Latin America and the Caribbean. Our services, products and technical assistance comply with the principles of the public administration of transparency, equity, integrity, free competition, impartiality, morality, effectiveness, efficiency and respect for national institutions.

In line with the framework agreement signed with the Government of Mexico, UNOPS supports the different collaboration initiatives by the government that are aimed at the fight against corruption and transparency in public management; as well as in exercises aimed at strengthening government actions in the areas of acquisitions, infrastructure and management of high impact projects in Mexico. The work requires strategic and operational perspectives, management of resources ensuring transparency, effectiveness and efficiency that promotes the development and continuous strengthening of internal management in order to ensure high quality results, in accordance with the needs of the partner in Mexico.

The objective of the project is to support the Government of Mexico in its effort to guarantee the right to health to the largest number of inhabitants through the planning and management of the consolidated purchase of medicines (period 2021-2024), as well as assistance in the profiling of the system and model of consolidated purchase of medicines for the health sector of the Government of Mexico. This project has 2 main components:

COMPONENT 1 (Transparent Procurement of Pharmaceuticals) - Management of multi-year consolidated purchase of medicines (supply of needs during the period 2022-2024).
COMPONENT 2 (Strengthening of national capacities) - Strengthening and capacity building to the consolidated purchase model of medicines for the health sector of the Government of Mexico.

If you are interested in more detailed information about the functional responsibilities, please download the attached Terms of Reference:

https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=20267#1


REQUIREMENTS

Education/Experience/Language requirements

 
Education

Advanced Degree preferably in Procurement and/or Supply Chain Management, Law, Commerce, Business Administration, Public Administration, Finance, Economics or related field.
A First University degree in combination with a minimum of seven (7) years’ qualifying experience, may be accepted in lieu of the advanced university degree.
A Chartered Institute of Purchasing and Supply (CIPS) certification or similar international Certification is a distinct advantage.
Knowledge of UN/UNOPS Procurement Rules and Regulations is a distinct advantage.
Knowledge in the usage of computers and office software packages, preferably Google Suite or MS Office, alternatively.

Experience

A minimum of five (5) years of professional experience at the national and/or international level in developing and implementing operations  and procedures to deliver a range of contract management services;
Experience in working with a range of stakeholders is required;
Experience supervising teams is required; 
Experience with government contracts and with contract law in general is highly desirable;
Experience in health contracts management  (pharmaceuticals, medical supplies, equipment) is highly desirable.
Experience working for organizations in the UN system is desirable.

Languages
Fluency in Spanish (both written and oral) is required. 
An intermediate level of English (both written and oral) is required.

Competencies

Strategic Perspective

Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)

Integrity & Inclusion

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self and Others

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Partnering

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Results Orientation

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Agility

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective communication

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Contract type, level and duration

Contract type: International Individual Contractor - established as a regular contract which means there is a need for continued service. The contractor will receive monthly payments at the end of each month. 


Contract level: IICA-2 (ICS-10) - OPEN TO INTERNATIONAL CANDIDATES ONLY
Contract duration: Open-ended

One position available for Mexico City (Family Duty Station)

For more details about the ICA contractual modality, please follow this link: https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

 Background Information - UNOPS

UNOPS is an operational arm of the United Nations, supporting the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to help people build better lives and countries achieve sustainable development.

UNOPS areas of expertise cover infrastructure, procurement, project management, financial management and human resources.

Working with us

UNOPS offers short- and long-term work opportunities in diverse and challenging environments across the globe. We are looking for creative, results-focused professionals with skills in a range of disciplines.

Diversity

With over 6,000 UNOPS personnel and approximately 7,000 personnel recruited on behalf of UNOPS partners spread across 80 countries, our workforce represents a wide range of nationalities and cultures. We promote a balanced, diverse workforce — a strength that helps us better understand and address our partners’ needs, and continually strive to improve our gender balance through initiatives and policies that encourage recruitment of qualified female candidates.

Additional Considerations

Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
UNOPS seeks to reasonably accommodate candidates with special needs, upon request.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
For retainer contracts, you must complete a few Mandatory Courses in your own time, before providing services to UNOPS.
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  
It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.

For more information please write an email or visit this link

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