Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment

PEACE CORPS/PANAMA

Overseas Request for Quotation (RFQ) for Supplies/Services/Equipment Date: July 31, 2019

Peace Corps intends to offer a firm-fixed price contract for:
2-Multi-function printer with at least the following features: booklet finisher, hole punch unit, good communication encryption TLS 1.2 or higher to scan to email, etc.

Interested vendors should submit a quote for the services/supplies as described in this RFQ. Quotes are due by the following address by 4:00 p.m. on August 14, 2019.

Any questions regarding the RFQ may be addressed to the same person. No phone inquiries will be accepted. Offers received after the closing date will not be accepted.

Name: Raul Ramirez
Address: City of Knowledge Email: [email protected]

A. Price/Period of Performance:
Supplies or Equipment (Please complete the following table with the Unit Price and the Total Price)

Supplier Unit Quotes shall be a Firm Fixed-Price, and inclusive of any administrative or overhead costs.

B. Statement of Work/Specifications

Equipment specifications
Supplier will provide two multi-function printers with at least the following features: booklet finisher, hole punch unit, good communication encryption TLS 1.2 or higher to scan to email, etc.

It must be a high volume, multi-functional machine It must be able to print black\white
It must be able to print at least 75 pages per minute It must be able to scan in color

It must be able to print booklets with staple finisher
It must be able to do sorting and punching
It must accept maximum original size up to 11 x 17
Supplier will install the two multi-function printers.
Supplier will provide several trainings to the staff as users.
Supplier will provide at least three training for the staff as day-to-day supporters.

Maintenance Service
The supplier will be responsible for the provision of all consumables (parts and toners)

OACM October 2010

Page 1 of 3

Item

Description

Qty

Unit Price

Total Price

001

Multi-function printer

2

002

Preventive and corrective maintenance service, including skill labor, parts and supplies

2

T otal

Extended Warranties Offered by Supplier, if applicable please complete the following table with the Unit Price and the Total Price)

C. Location of Work

Victor Iglesias St., Building 240, City of Knowledge

D. Delivery Schedule Delivery Date(s):

Item

Description

Unit/Qty

Unit Price

Total Price

001

Multi-function printer

2

Item

Description

Date

Payment

001

Multi-function printer

No later than September 30, 2019

30 days upon acceptable invoice received

002

Preventive and corrective maintenance service, including skill labor, parts and supplies

For one year with four options

Monthly
30 days upon acceptable invoice received

Delivery Location:

POC Name: Erubey Calvo
Mailing Address: Victor Iglesias St., Building 240, City of Knowledge Phone Number: 317-3300

E. Acceptance Criteria

Indicate how performance will be measured

  • –  T echnical responsiveness
  • –  Full compliance to the minimum qualification requirement
  • –  Lowest price
  • –  Full acceptance of the Contract General Terms and Conditions
  1. Contract Terms and Conditions
    • –  Validity of the quotation must be at least 60 days.
    • –  Accept two existing multi-function printers (Image Runner Advance 6075 model)

      under current condition as trade-in for the new ones

    • –  Accept the Peace Corps the equipment and service contract template. If interested, please request it at: [email protected]
  2. Peace Corps Payment Schedule and Terms

Supplier will receive payment in approximately 30 days after acceptance and receipt of valid/accurate invoice.

H. Evaluation Factors:
Award will be made after consideration of the following factors as marked below:

___ Price
___ Delivery Timeframe
___ Payment Terms
___ Warranties
___ Past Performance/Reference Checks

The award will be made to the total quote that offers the best value in accordance with the above evaluation factors or may be made to the lowest priced quote.

OACM October 2010

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Peace Corps/Panama intends to award two contracts to the responsible company submitting acceptable technical quotation: 1) one for the equipment itself, and 2) another one for the preventive and corrective maintenance service for a year with four potential options.

I. Instructions to Vendors:

  1. Please read RFQ in its entirety including factors that will be considered in making award in Section H.
  2. Please provide three customer references to review past performance.
  3. Return completed RFQ by due date as follows:
    1. 1)  Fill in prices in Section A and in Section B (if applicable).
    2. 2)  Unless delivery date(s) are provided, provide delivery date(s) in Section D.
    3. 3)  List/state any other terms or items in Section J not requested in the RFQ that is

      believed would benefit Peace Corps and would improve consideration for selection.

      These terms/items must not increase the prices quoted in Section A.

    4. 4)  Sign and return RFQ by required due date.

J. Other Terms/Items Offered at No Additional Cost:


Requisitos : N/A

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