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Human Resources Advisory Service Assistant - AN2017/001-PAC

Publicado el 3 de enero de 2017 por OIM

Fecha límite de inscripción: 22 de enero de 2017

Vacancy Notice: Open to Internal and External Candidates

Position Title: Human Resources Advisory Service Assistant- AN2017/001-PAC

Duty Station: Panama City, Panama

Classification: Grade G5

Type of Appointment: Fixed term, one year with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: January 22, 2017

Reference Code: AN2017/001-PAC

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context: Under the general supervision of the Head of PAC, direct supervision of the Head of HRAS, and in close coordination with the HR Officer (Org. Design Unit), relevant units in Headquarters (HQ) and Manila Administrative Center (MAC), the incumbent will provide global support functions and assistance to field offices on human resources matters

Core Functions / Responsibilities:

•Provide support to Country and Regional Offices on a wide range of human resources functions and issues related to USRR, understand and record local particularities, identify particular and complex issues and propose solutions.

•Assist with the research of Country and Regional Offices’ current working conditions and benefits, Staff Rules and Regulations, related labour law and social security requirements, analyze data and update relevant tracking tools.

•Conduct research on precedents, policy rulings and procedures, and provide input into draft policies and instructions as and when requested.

•Provide support with the progressive roll-out of the USRR to Country and Regional Offices worldwide, in coordination with HRM HQ, and in accordance with the roll-out plan.

•Liaise with and guide Country and Regional Offices on best HR practices to follow during the roll-out process.

•Draft and/or prepare a variety of documents such as Country Specific Appendices (CSA) and USRR roll-out questionnaires, correspondence, reports and other communications related to the USRR, as required.

•Assist with the (re)classification of General Service positions, approve interim allowances and promotion calculations.

•Review, approve, and/or convert salary scales into IOM format.

•Advise Country and Regional Offices regarding allowances, eligibility criteria for dependents, Danger Pay, and step-related issues.

•Assist in advising Country and Regional Offices on the proper interpretation and application of applicable HR rules, policies and guidelines.

•Provide back-up assistance with different HR processes and in various areas as necessary (e.g. recruitment, review of salary scales, insurance, PRISM, time & attendance, separations etc.).

•Perform such other duties as may be assigned by the Head of Unit.

Required Qualifications and Experience


•University or equivalent degree in Human Resources Management, Industrial Relations, Behavioral and Development Studies, Public or Business, Psychology or related field, with at least three years of relevant work experience.


•High School Diploma with a minimum five years of relevant work experience.


•Relevant experience in administrative support and/or HR administration.

•High-level computer literacy.

•Experience with IT systems and applications.

•Knowledge or IOM/UN human resources rules and policies a distinct advantage.

•Ability to write clearly and concisely in English and Spanish.

Languages : Fluency in Spanish and English. French is advantageous.

Required Competencies

The incumbent is expected to demonstrate the following technical and behavioral competencies


•Accountability – Takes responsibility for action and manages constructive criticisms

•Client Orientation – Identifies the immediate and peripheral clients of own work

•Continuous Learning – Promotes continuous learning for self and others

•Communication – Listens and communicates clearly, adapting delivery to the audience

•Creativity and Initiative – Actively seeks new ways of improving programmes or services

•Performance Management – Provides constructive feedback to colleagues

•Planning and Organizing – Sets clear and achievable goals consistent with agreed priorities for self and others

•Professionalism - Masters subject matter related to responsibilities

•Teamwork – Actively contributes to an effective, collegial, and agreeable team environment

•Technological Awareness - Learns about developments in available technology


•Effectively applies knowledge of relevant Human Resources theories and practices, and recognizes their application within existing IOM processes.

•Delivers Human Resources solutions customized to the needs of IOM.

How to apply:

Interested candidates are invited to submit their applications via e-mail to, by January 22, 2017 at the latest, referring to this advertisement.

For further information, please refer to and


In order for an application to be considered valid, IOM only accepts documentation duly completed (resume and intention letter).

Only shortlisted candidates will be contacted.

Posting period:

From 03.01.2017 to 22.01.2017